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1-Year Consulting Program

Run your practice like the profitable company you deserve to own.

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The 1-Year Program is our most in-depth and robust dental practice consulting program.

This intensive program is broken down into five phases involving a combination of workshops, seminars, in-office implementation, check-ups and consultant support – all tailored to the specific needs of your dental practice.

By participating in the 1-Year Program, you will see your practice transform into a fully functioning, successful business! After completing the program, you are eligible to receive our continued support and training through our Continuation / Master’s Program to keep your practice maintained and up-to-date.

This is program is 32 CE Hours.

Testimonials from some of our program participants:

Phase 1

The first step of the Classic Practice Program is to gather information specific to your practice. We also give you projects that will immediately start the process of becoming a more organized office.

Phase 2

The next phase of your program is training held in Baton Rouge. It is divided into 2 parts. You, your office manager and your spouse will attend a full-day management/leadership training on the first day. The second and third day, bring 4 other staff members from your practice for an interesting and informative training experience, followed up by a 2-day in-office visit to you.

*Leadership & Management Training for Doctors & Office Managers Only

  • Registration
  • Program Orientation and Brief Q & A
  • Key Points to Unlock the Potential of Your Practice
  • Leadership & Management
  • Performance Measurements
    • Measuring Patient Retention
    • Control Expenses and Profit
    • Monitoring Overhead
  • Employee Compensation
    • Suggestions to Raise Production
  • Meetings
    • Morning Huddles
    • Adding Value to Your Staff Meetings
    • Manager Meetings
  • The Effective Manager
    • Requests Made to Staff
    • Staff Motivators
    • Staying Organized with a “Things to Do List”
    • Attributes of a Successful Manager
    • Visionary Management
    • Dealing with Conflict
    • Handling Staff Member Upsets and Problems
    • Leadership and the Manager
  • Hiring Protocol
    • The Hiring Process for a Dental Office
    • Finding the Right Employee
    • Preparing to Hire
    • Use the Correct Ad to Attract the Right Staff
    • Write Ads for Each Position
    • Placing Ads (including sample ads)
    • The Applicant Contacting the Office
    • The Job Inquiry Call Slip
    • Protocol for Sorting Through Applicants
    • Scheduling Interviews
    • How to Conduct an Interview
    • Asking the Right Questions
    • The Employment Application
    • Selection of a Good Employee
    • Working Interviews
    • Reference Checks
    • Persona Credit Reports
    • Legal Hiring Criteria
    • Drug Testing
    • Background Checks
    • Letter to Applicants After Interviews
    • Role-playing the Interviewing Process
  • The New Employee
    • Getting the New Person Ready to Start
    • New Employee Packet
    • Personnel File Set-up and Maintenance
  • Training
    • Gathering Training Materials
    • Why Employees Fail
    • Training and Study Tracker Folder
    • General Policy Manual Review
    • Attending CE and Other Staff Training
    • Training Request Form
    • Financial Agreement for Training Expenses
  • Standard Operations Procedure Manuals
    • How to Create an SOP Manual
    • Checklists
    • Writing Policies
    • Job Descriptions
    • Implementing and Updating Policy
  • Employee Evaluations and Termination
    • Employee Appraisals
    • Dental Assistant Efficiency Chart
    • Policy Review Form
    • Formal Warning
    • Termination of an Employee
    • Role-playing of Termination of an Employee
    • Employee Leaving the Office Checklist
    • Employee Exit Interview Survey
    • Pink Slips – Unemployment – Your Rights as the Employer
    • Submitting Separation Notices
    • Reference Calls on Past Employees
    • Corrective Action Notice
  • Q & A

End Seminar Day 1

  • Registration
  • Program Orientation and Brief Q & A
  • Creating your Vision Statement and Setting Goals to implement it
  • Measuring Your Success with Statistics
  • Learning which Statistics to Keep
    • Job Tracker Techniques and Materials
  • Setting Doctor and Hygiene Production Targets
  • Introduction to Dental Dashboard™
  • Understanding Patient Needs
  • Communication within the Office
  • Removing Barriers at the Front Desk
  • Improving Telephone Skills
  • Organizing and Directing Productive Staff Meetings and Morning Huddles
  • Public Relations and Manners in the Office (Internal Marketing)
  • Introduction to Job Descriptions and Systems
  • Duties of the Front Desk Staff
  • Dividing and Assigning Essential Functions of a Dental Office
  • Meet and Greet from 5:00 – 6:30 PM. Afterward, you are on your own for dinner.

End Seminar Day 2

  • Introduction to Scheduling
  • Building Your Ideal Day
  • New Patient Phone Protocol
  • The Arrival of the New Patient
  • Handling Insurance
  • The Receptionist, the Hostess of the Office
  • MOT, CD, Inactive and Deceased Patients Checklist
  • Letters and Other Communication to Patients
  • Patient Information Update Forms
  • The Scheduling System
  • Confirmation Techniques
  • Basic Process of Checking Patients Out
  • The 7 Objections to Dental Visits
  • Explanation of the Recall Process
  • Recall & Reactivation Project
  • The Importance of Reactivation in Your Practice
  • Broken Appointments and Broken Appointment Evaluation
  • Being a Salesperson for the Dental Practice
  • Accounts Receivable, Financial Arrangements and Collections
  • 3-Day Report Process
  • Implementation Assignments

End Seminar Day 3

Phase 3

The next phase of your program requires that you and up to 4 selected staff travel to Baton Rouge for 2 days, where we will provide an interesting and informative program that is followed up by another in office visit to you.

  • Program Orientation and Q & A
  • Share Testimonials from Phase II
  • Status of System Implementation
  • Systems Checklist for a Dental Office
  • Review of Phase II and Customer Service
  • Scheduling & Receptionist Functions
  • Introduction to Establishing Your Periodontal Protocol
  • Raise Awareness of Current Condition of Your Hygiene Department
  • Learn Ways to Increase Hygiene Production
  • Begin a Plan for Implementation
  • Role-playing of the New Patient Calling the Practice
  • Treatment Plan Acceptance
  • Scripts for Successful Presentations to Patients with Insurance
  • The Seven Objections to Accepting Treatment Plans
  • Role-Playing of the Seven Objections
  • Treatment Plan Acceptance
  • Role-playing of Treatment Plan Presentations
  • Break-Out Session
  • Technical Staff:
    • Patient Flow and Communication
    • Routing Patients
    • Defensible Documentation
    • Verbal Skills
    • Office Promotion
    • Reinforcing the Need for Treatment
    • Relating to Patients
  • Administrative Staff:
    • Finance
    • Financial Policies and Agreements
    • Utilizing the Three Day Report
    • Insurance Policies
    • Role-Playing Financial Arrangement Scenarios
  • Recall & Reactivation
  • Establishing a Successful Recall System
  • Role-playing of Recall System
  • Reactivation Project
  • You are on your own for dinner.

End Seminar Day 1

  • Attendees will divide into teams and prepare skits to be performed in front of the group.
  • Finance
  • Front and back desk coordination
  • Treatment Plans
  • Recall System
  • Job Descriptions & Checklists
  • Archiving Your Office Policies
  • Process for Creating Your Standard Operating Procedure Manuals
  • Implementing New or Updated Policy
  • Technical Policies & Procedures
  • Suggestions to Raise Production
  • Consent Forms
  • Lab Forms
  • Sample Technical Policies & Tray Set-ups
  • Additional Verbal Skill Training
  • Written Exam
  • New implementation assignments
  • Reference Calls on Past Employees
  • Q & A

End Seminar Day 2

Manual

You will receive the “Hygiene Duties and Responsibilities” manual.

Phase 4

This vital and final phase of our program involves working with the doctor and team to “round off” the program. There will be continued phone support, staff training and an additional 2-day visit to the practice. Some practices have specific problem areas that require more attention than others, and we work with you to polish off those areas.

Throughout Your Program

“You Know The Drill!” Training Video Series

During your Program Term, you and your team will have access to our library of training videos and webinars for on-demand training and skill-refinement.

You Know The Drill

Continuation Services

After completing our 1-Year Program, you are eligible to participate in our Continuation / Masters Program. By signing up for this program, you will receive our continued support to prepare you for next level success. We will customize our support regimen to your particular needs through weekly consultation as well as continued staff training.

Learn More

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I’m ready to supercharge my practice.

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Questions?

Call us today at (800) 928-9289
or email info@classicpractice.com

Classic Practice Resources, Inc. is designated as an Approved PACE Program Provider by the Academy of General Dentistry. The formal continuing education programs of this program provider are accepted by the AGD for Fellowship/Mastership and membership maintenance credit. Approval does not imply acceptance by a state or provincial board of dentistry or AGD endorsement. The current term of approval extends from 10/23/2018 to 12/31/2021. Provider ID# 208192

ADA CERP is a service of American Dental Association to assist dental professionals in identifying quality providers of continuing dental education. ADA CERP does not approve or endorse individual courses or instructors, nor does it imply acceptance of credit hours by boards of dentistry. Classic Practice Resources, Inc. designates this activity for 8 hours continuing education credits.